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Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

Brooklyn Chamber of Commerce - Brooklyn Michigan

Events and Operations Coordinator

Michigan International Speedway
Job Description
Summary:
Michigan International Speedway is seeking a Business Development/Operations Coordinator to join our Team. This position is responsible for developing and executing project based activities with our Vice President of Operations, Director of Business Development and Director of Operations. Communication, coordination, and planning with other relevant departments and stakeholders to ensure successful event implementation and execution will be the daily objective.

Key Duties and Responsibilities include the following but are not limited to the activities below:
1. Assist in planning and coordinating all Non-NASCAR events.
     Identifies and helps research potential events and “add on” sales opportunities as it relates to     projects
     Ensures project documents are complete and current, i.e. contracts, insurance, menus, etc.
     Coordinates and tracks expenses as it pertains to project activities, i.e. working with appointed     Director and Accounting to manage and plan accordingly with financial outcomes
     Coordinates and identifies resources as needed with multiple departments and clients
2. Assist Operations department with event staff scheduling and service groups:
     Coordinate with department Directors to ensure invoices are properly coded and submitted     accordingly into WebNow.
     Draft agreements for the Operations Department service groups and vendors annually or per     event. Receive and record signed service agreements and ensure all requirements per the     contract are met prior to the first event scheduled.
     Certificates of Insurance - Work with service groups and vendors to make sure all insurance     forms are submitted and up to date in Certfocus.
     Make sure all events and facility rentals are built into ABI. Assist department supervisors with     scheduling staff accordingly per event.
3. Provides administrative support for Vice President of Operations, Director of Business     Development and Director of Operations including but not limited to:
     Answering telephones
     Coordinating Travel Arrangements
     Preparing correspondence (Microsoft Word, PowerPoint and Excel) and
    complete filing
     Schedule Appointment and manage staff calendars (Microsoft Outlook)
     Prepare presentations as required (Microsoft PowerPoint) for the various
    departments listed above
4. Assists in other special projects as requested

Required Skills/experience:
Bachelor’s degree from four-year University and or 5 years of related experience or training in
Administration or equivalent combination of education and experience. Must be proficient in
Microsoft Word, Excel, and PowerPoint and able and willing to update technology skills as
needed.
Ideal candidate is an organized, positive, self-motivator who excels in a team environment.
Strong interpersonal skills are a must. Ability to work through and with cross functional teams
to achieve goals is essential.

Email resume to: jhutchinson@MISpeedway.com
Contact Information

Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

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Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

Brooklyn Michigan Chamber of Commerce

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Brooklyn Michigan Chamber of Commerce

Brooklyn-Irish Hills Chamber of Commerce
124 S. Main Street, Suite A, Brooklyn, MI  49230
Phone: (517) 592-8907 -
info@brooklynmi.com
Brooklyn Michigan Chamber of Commerce
Brooklyn Michigan Chamber of Commerce

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